WHO ARE WE LOOKING FOR?

Food and drink vendors with their own solar/battery setups or no power requirements will be prioritised in this year's selections. As well as those using local or organic ingredients, and/or with nutritious, culturally diverse or unique menus.

2025 Off-Grid Living Festival - Food & Drink Vendor Application

April 12 & 13th 2025, Chiltern Victoria.

Your name

Private - Doesn't appear on website.

Stall / Business Name

Public - appears on web and print listing

Website or Social Media Link

Phone

Can you attend both days 12 & 13th April 2025?

Yes

No - generally only those that can attend both days will be accepted

Special Request for one day.

Note: All stalls must be 100% setup and vehicles moved to the exhibitors carpark or camping area by 7:30am Sat morning. Early setup available from Thursday onwards.

Description - will also be used for your social media promos.

Max. 4 Sentences.

Tell us more - optional

Notes here are not published online.

Pricing

Stall Price - including GST:

Food Vendor: $484

Drinks Only Vendor: $385

Camp Ground Dinner/Breakfast Vendor: $440 (only available to one vendor)

Prices include: Two day festival site, up to 4 staff passes, exhibitors & staff car parking, onsite camping options and free online promotions in the lead-up to the event.

Total Stall Space Required

Custom Size Request

The space size I've selected will include:

Car/Storage space behind stall

Back of house prep space

Cool Room

Shared Cool-Room (let us know who you're sharing with for site planning)

Water run-off behind stall

Grey Water IBC tank (hire available by request)

Other - Please describe below

Other

ADD POWER:

Payment Option

Pay Now - 10% off above prices - 7 day term. Includes 'welcome to festival' social media promo.

Pay Soon - Send Invoice with 30 day term.

Pay Later - Send Invoice with 60 day term.

Invoice will be sent to your email address once application is received. Credit Card, Paypal or Direct Debit options available.

Agreements

VEHICLES ONSITE

Vehicle safety is paramount to an efficient event site, do you agree to:

Follow the speed limit of 5kms/hr when driving onsite
Move my vehicle to the exhibitors parking area as soon as I'm setup.
NOT move my vehicle onto or within the festival site during festival hours.
Follow all festival staff & volunteer instruction when moving a vehicle onsite.

VEHICLES AGREEMENT Do you agree:

Yes

SPECIAL REQUEST

I need my vehicle behind my stall (please make sure you've allowed this in the space size allocation above)

And I'll need to move this vehicle in and out at night

WASTE-FREE FESTIVAL INITIATIVE:

Our event is 100% waste free in the food and drink areas, we work with B-Alternative who manage all festival waste by supplying you with a full selection of reusable/washable dinnerware, cutlery, cups and mugs. They will consult with you before the event to make sure they have exactly what you need for a smooth operation. If you can't manage with this idea please do not continue with your application.

WASTE WISE AGREEMENT, I agree to the following:

Happy to be part of the reusables initiative and serve everything on items provided.
NO plastics, single-use packaging, cutlery or cups.
NO 'large company' soft drink sales. Local or small batch drinks will be accepted by request, in aluminium cans only and drink served in reusable cups are all good.
NO bottled water sales – there will be a free water refill station.
NO alcohol sales.
All food scraps to be disposed of in green bins.
Fairtrade coffee only
NOT overload our festival bins with boxes, use recycling bins or recycling skip at end of event -take all general rubbish with you.

WASTE WISE AGREEMENT - Do you agree:

Yes

INSURANCE AGREEMENT - All stalls must have $10m Public Liability cover. Do you have public liability market stall insurance?

Yes, email to oglfestival@gmail.com once you receive your acceptance email from us.

No, but will send through before 1st April 2025.

FOOD TRADER: Are you registered with Food Trader to serve in Indigo Shire?

Yes

No - Organise here - www.foodtrader.vic.gov.au

Extras

Would you like to run anything else at the festival eg. talks, workshops, demos etc. ? Short description only, and if yes we'll send you a link to the submission forms for these.

Exhibitor Accommodation:

MOTELS: If you aren't local & need to book a Motel, I recommend doing this asap because they get booked out by participants quickly - try the Motel or Caravan Park in Chiltern, or if booked out there are many options in Wodonga or Wangaratta.

ONSITE CAMPING: Exhibitors are welcome to camp at the festival site from Thurs - Monday morning. Note: Security on patrol Fri, Sat & Sunday nights only.

Book onsite camping (Anytime from Thurs - Mon morning)

Paddock Camp 1. Approx. 400m to Shower/Toilet Block - Free

Paddock Camp 2 - Right next to toilet/shower block - $55.00 (Limited to 50 spaces)

I'm local, none required

I'll be booking a motel

How many campsites - are your staff also camping separately?

Become a Festival Sponsor

Are you interested in becoming a festival sponsor to group your exhibitor fees with an excellent marketing package?

Yes, please send sponsors info pack

No thank-you

IT'S TIME TO TAKE BACK YOUR POWER!

CHILTERN VICTORIA
Bpangerang Country

2025 Off-Grid Living Festival - Food & Drink Vendor Application

Pricing

Agreements

Extras

CONTACT ORGANISER