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WHO ARE WE LOOKING FOR?

Food and drink vendors with their own solar/battery setups or no power requirements will be prioritised in this year's selections. As well as those using local or organic ingredients, and/or with nutritious, culturally diverse or unique menus. 

2025 Off-Grid Living Festival - Food & Drink Vendor Application

April 12 & 13th 2025, Chiltern Victoria.

Can you attend both days 12 & 13th April 2025?
Yes
No - generally only those that can attend both days will be accepted
Special Request for one day.
FITTING THE FESTIVAL - We're looking for vendors who fit the off-grid/sustainable festival theme and show that they are putting in an effort to reduce their business impacts.

Pricing

Stall Price - including GST:
Food Vendor: $484
Drinks Only Vendor: $385
Camp Ground Dinner/Breakfast Vendor: $440 (only available to one vendor)
Total Stall Space Required
3 x 3m - BYO marquee - $0
3 x 6m - BYO marquee - $0
UPGRADE TO 3 x 9m - Add $55
UPGRADE TO 6 x 6m - Add $66
UPGRADE TO 10 x 6m - Add $88
UPGRADE TO 10x10m - Add $110
Other - describe below.
The space size I've selected will include:
ADD POWER:
Payment Option
Pay Now - 10% off above prices - 7 day term. Includes 'welcome to festival' social media promo.
Pay Soon - Send Invoice with 30 day term.
Pay Later - Send Invoice with 60 day term.

Agreements

VEHICLES ONSITE

Vehicle safety is paramount to an efficient event site, do you agree to:

  • Follow the speed limit of 5kms/hr when driving onsite

  • Move my vehicle to the exhibitors parking area as soon as I'm setup.

  • NOT move my vehicle onto or within the festival site during festival hours.

  • Follow all festival staff & volunteer instruction when moving a vehicle onsite.

VEHICLES AGREEMENT Do you agree:
SPECIAL REQUEST

WASTE-FREE FESTIVAL INITIATIVE:

Our event is 100% waste free in the food and drink areas, we work with B-Alternative who manage all festival waste by supplying you with a full selection of reusable/washable dinnerware, cutlery, cups and mugs. They will consult with you before the event to make sure they have exactly what you need for a smooth operation. If you can't manage with this idea please do not continue with your application.

WASTE WISE AGREEMENT, I agree to the following:

  • Happy to be part of the reusables initiative and serve everything on items provided.

  • NO plastics, single-use packaging, cutlery or cups.

  • NO 'large company' soft drink sales. Local or small batch drinks will be accepted by request, in aluminium cans only and drink served in reusable cups are all good.

  • NO bottled water sales – there will be a free water refill station.

  • NO alcohol sales.

  • All food scraps to be disposed of in green bins.

  • Fairtrade coffee only

  • NOT overload our festival bins with boxes, use recycling bins or recycling skip at end of event -take all general rubbish with you.

WASTE WISE AGREEMENT - Do you agree:
INSURANCE AGREEMENT - All stalls must have $10m Public Liability cover. Do you have public liability market stall insurance?
Yes, email to oglfestival@gmail.com once you receive your acceptance email from us.
No, but will send through before 1st April 2025.
FOOD TRADER: Are you registered with Food Trader to serve in Indigo Shire?
Yes
No - Organise here - www.foodtrader.vic.gov.au

Extras

Exhibitor Accommodation:

MOTELS: If you aren't local & need to book a Motel, I recommend doing this asap because they get booked out by participants quickly - try the Motel or Caravan Park in Chiltern, or if booked out there are many options in Wodonga or Wangaratta.


ONSITE CAMPING: Exhibitors are welcome to camp at the festival site from Thurs - Monday morning. Note: Security on patrol Fri, Sat & Sunday nights only.

Book onsite camping (Anytime from Thurs - Mon morning)
Paddock Camp 1. Approx. 400m to Shower/Toilet Block - Free
Paddock Camp 2 - Right next to toilet/shower block - $55.00 (Limited to 50 spaces)
I'm local, none required
I'll be booking a motel

Become a Festival Sponsor

Are you interested in becoming a festival sponsor to group your exhibitor fees with an excellent marketing package?
Yes, please send sponsors info pack
No thank-you
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